Labs
Take a look behind the scenes and see what community ideas and other improvements we are working on, as they are being developed.
Preserve comments
Based on the idea of @Mira on the Dutch community task comments go lost we made a change that ensure all comments on tasks are preserved.
When a manager would give feedback on a candidate, any previous comment by the recruiter send to the manager in a notification, would get overwritten:
We changed this, so that any comment of the manager entered in the above example would just be concatenated to the former comment of the recruiter in the notification. Ensuring a full history of all comments.
Preview advertisement for manager
Also for managers there now is a preview option, where they can validate the advertisement text will turn out properly before it is placed on the website(s). Based on an idea by @tbo View vacacy example from managersportal.
The "preview" option is available on the overview with all vacancies for the manager:
If the manager clicks on the preview option a list will be shown with the available portals. For each portal he/she can now check how the advertisement will look like.
To activate this option in your managersportal, just add a label translation for the "preview" option in Setup - portals - labels.
Notify recruiter on manager feedback
Based on @chusersg idea Notification when manager gives feedback into the form (for other contacts) we added the notification option for manager's response forms.
This will only apply for customers that use the response form option in stead of the status update option on the managersportal.
No additional setup is required as it is managed through the notification option on workflow locations.
If you normally do not receive notifications, but you would like to receive only these new type of notifications, then you must change your workflow setup. A new location has to be added that responses of managers will go to, and which will have the notifications attached.
Revisited: managing tasks of subsidiaries
We decided to revisit the improvement in the last release on managing tasks and notifications of subsidiaries. Next to a follow up idea posted by @marjanverwij on the Dutch community, our helpdesk also received a number of calls in line with that idea.
This is was what we originally changed/improved:
"We made it easier to distinguish between tasks and notifications for a manager's own department and his/her subsidiary departments. The task list now only shows the tasks related to applications in the manager's own department:
By clicking the "all tasks" option, also tasks related to subsidiary departments are shown:"
What was annoying in the way this worked, was that usually a manager or assistent who would need the all tasks option to be checked on, would always need it to be checked on. But with every visit to the screen it would be turned off, so they would have to reset the filter each time manually.
What we changed now is that the last choice for the all task filter is remembered, so there is no need anymore to repeat turning it off or on all the time.
Committee ratings
When your organisation is using committees to approve and rate applicants, the following improvement can be something for you.
Until now the available approval rating was a fixed value: high, middle or low. The approval rating was entered by a committee member:
You can now define your own rating system. Rename and translate the current values, and add/delete new values. The rating values are stored in a picklist which you can change in the setup, go to "setup - customise - applications - picklists":
The new rating values can be used by the committee members. In the next example I have changed it into a very common rating system of A, B, C and D:
If you are happy with your current rating system you do not have to do anything. The standard will remain high, middle and low.
Additionally, we have made the final rating which is usually made by the chairman of the committee (depending on your setup) available in custom reports, filters and forms. Making the committee result more transparant through the whole system. These final ratings are available for all ratings that are entered in the system after this change has go into effect.
Maurice
Managing tasks and notifications of subsidiaries
Based on an idea of @chusersg, we made it easier to distinguish between tasks and notifications for a manager's own department and his/her subsidiary departments.
The task list now only shows the tasks related to applications in the manager's own department:
By clicking the "all tasks" option, also tasks related to subsidiary departments are shown:
It is also made possible to control the reception of notification mails. The manager can in setup indicate if he/she wants to receive notification mails for his own department or also for his/her subsidiary departments:
Together, these new options will make it easier for the manager to distinguish between his/her own and subsidiary departments.
Maurice
Combined candidate overview
Based on an idea from @MarjolieinLim on the Dutch community we introduced a combined overview for a candidate on the managersportal.
There were seperate links to the information candidate info, status (history) and documents. Now this is all combined in one overview which you see when you open a candidate and then scroll down. Below the general candidate info you will see the additional status and correspondance information:
From the overview you can continue directly with a status update or with a new mail, without having to return to the previous candidate list and choose the option from there.
Maurice
Applicationscounter
In the category very small improvements: a counter is added that shows how many applications there are with a vacancy. It reacts to any search criteria you might use and is updated accordingly.
Maurice
Forwarding CV from the managersportal
This new feature was very popular on the community. It received a lot of votes: Forwarding CV from the managersportal. It was posted by @chusersg, the second idea she came up with that we developed in this release.
In the normal app it is already available for a longer time. And soon also managers can enjoy easy forwarding of CV's by e-mail for feedback to colleagues that have no access to the system (either the app or the managersportal). Down- and uploading of files with the browser is history.
On the bottom of the candidate file, just above the list with send and received mails and other document, you find the new option "Send CV by mail":
Click on this option and you will get the familiar option to select a mail template:
Maybe it would be an idea to create a mail template especially for asking feedback, otherwise you just choose "no template". There is an extra "Send to contacts of..." option where you can choose if you would like to send the mail to contacts that belong to the account (department) or the vacancy. Now the mail is build:
Peoplexs will prefilll the "to:" part in the mail with the mail addresses of the persons depending on what your choice was with the previous option. You can also add other mail addresses. And as you can see the CV is already attached and ready to be send.
And again life is lot easier! You can have a look on our Lab server to take a preview.
Leo
Allow managers to add candidates
As recruitment becomes more and more decentralized the need for this option is obvious, and was brought up as an idea on the community, Add candidate in managers portal, by @tas.
To use this option you need to setup a custom form with all the fields you need about the candidate when adding through the managersportal. You can do this in "Setup - customize - candidates - custom forms". Then connect this custom form to the "Add candidate" option in the setup of the managersportal, in "Setup - self-service - portals - managersportal":
Once the custom form is connected you will see the option to add a candidate pop up in the managersportal, on top of the list with candidates for a vacancy the manager is working with:
The workflow still controls what happens to the candidate after adding, first send them to the central HR department, or available for the manager right away. You can also change the workflow to treat these added candidates differently and make them available for the manager right away, while other candidates that are added through the regular channels first go through the HR department. If the candidate first should go through the HR department and not be available for managers before a first screening, remember to instruct the managers on this so they don't think their candidates "disappear".
You can give the setup that works for you a try on our Labs server.
Leo
Ideeen top 5:
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(42 votes) Candidate search improvement:
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(29 votes) Distinction between externally and internally published vacancies
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(29 votes) Manager Notification: Add link to MGR Portal
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(35 votes) Bullet points
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(15 votes) Optimize filters
Released ideas
2010-07:
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Merge of duplicate entries in one step
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Print candidates
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Back to search results
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Notification when manager gives feedback into the form (for other contacts)
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View vacacy example from managersportal
Categories
Recent Entries
No recent entries.Recent Comments
Quickly merge duplicates
Riem said: Is there a way to merge several duplications in one step after viewing the value screen? currently t...
[More]
Applicationscounter
leo said: I think you have misunderstood the change, it is only a counter on the screen indicating the number ...
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Change ownership
Kvdo said: which role do you need as a user to perform this mass move?
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Applicationscounter
chusersg said: Hi, is there no update on this? No documentation available?
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Applicationscounter
chuser said: Hi, I would also like to know how this is wokring exaclty.
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